INSPECTION REPORT
OSTRAVA, CZECH REPUBLIC The Organizing Committee of the Czech Federation of Bodybuilding and Fitness wishes to take this opportunity to extend a warm welcome to all National Federations to participate in the 60th IFBB Men’s World Bodybuilding Championships and IFBB International Congress in Ostrava, Czech Republic, October 26-30. ABOUT OSTRAVA Ostrava is the largest city in North Moravia and the administrative centre of the region. The first records of settlement date from the 13th century, when the so-called Amber Route, an important trade artery, led through the area from the Baltic coast to the Mediterranean. The settlement started to develop quickly in the 18th century, when high quality black coal deposits were discovered, and the fastest industrial and population growth occurred in the 20th century. Since 1989 the city's face has changed radically. Ostrava has become an important cultural, trade and sporting centre. The last few years have seen a rapid growth in tourist potential, helped by the city's favorable location close to the Polish and Slovak borders, its wealth of unique industrial architecture and other sights, the rich historical and cultural heritage of the region and the sporting opportunities offered by the nearby mountains and countryside. In terms of population, Ostrava is the Czech Republic's third city, and in terms of total area its second city. It is an important transport centre, with a highly developed public transport network, five railway stations and an international airport at Mošnov. VENUE SITE The
ČEZ Arena.
OFFICIAL HOTELS The Hotel Atom Ostrava and the Hotel Imperial Ostrava.
ACCOMMODATIONS The Organizing Committee will provide free-of-charge accommodations and three (3) meals per day for all Official Participants (Athletes and Delegates) from the National Federations according to the following IFBB Rules:
*The term “Official Participant” means: 1) an Athlete who is duly authorized by his or her National Federation and who is registered by the IFBB to compete in the Championships, and 2) a Delegate who is duly authorized by his or her National Federation and who is registered by the IFBB to participate in the Championships pursuant to IFBB rules (see above). All National Team Official Participants (Athletes and Delegates) must check-in BEFORE the start of the Weigh-in and Registration; by Friday, October 27, 2006, 7:00pm. Any Official Participant not checked-in by this deadline will be classified as an "extra delegate" and will be responsible for all of his or her expenses.
SPECIAL PACKAGES SPECIAL PACKAGE RATES FOR EXTRA DELEGATES, SUPPORTERS, MEDIA AND OTHERS The Organizing Committee has established a Full Special Package Rate, which includes four (4) nights accommodations with three (3) meals per day (breakfast, lunch and dinner), tickets to the Prejudging and Finals, tickets to the Farewell Banquet, and onsite transportation* at a cost of €500 per person in a double-bedded room or €650 for a single-bedded room. The Organizer has also established a Partial Special Package Rate, which includes tickets to the Prejudging and Finals, tickets to the Farewell Banquet, and onsite transportation* at a cost of €150. For more information, please contact the Organizing Committee. *limited to transportation between the official airport and official hotel(s) upon arrival and departure; between the Competition venue site and official hotel(s) for Prejudging and Finals; and, where applicable, between the Farewell Banquet venue site and official hotel(s ). HOTEL SECURITY DEPOSIT A hotel security deposit of $100 PER PERSON (USD or equivalent Euro) is required upon check-in for incidental and personal expenses that may arise (telephone, mini-bar, laundry, room service, etc.). The unused portion of this deposit will be refunded at check-out in the same currency as remitted. In order to facilitate matters, the chief delegate or team leader will be asked to provide a credit card or cash to cover the deposit for the entire team. This individual will be fully responsible for all expenses incurred by any members of his or her team. PLEASE ADVISE YOUR TEAM BEFORE DEPARTURE NOT TO CREATE ADDITIONAL EXPENSES. AIRPORT The arrival airport is the Czech Airport Ostrava. The Organizing Committee will pick you up at the Czech Airport Ostrava on arrival and transport you to the Official Hotel(s). It is very important that every National Federation provide to the Organizing Committee complete arrival details of its team, including the number of people in its delegation. Your cooperation is essential to ensuring adequate transportation for your team. EARLY ARRIVALS/LATE DEPARTURES Any National Federation, including any of its individual team members, arriving before the Official Arrival Date of October 26, 2006 and/or staying on after the Official Departure Date of October 30, 2006 will be responsible for all of their own expenses, including arranging their own transportation between the airport and the hotel. Accommodations before the Official Arrival Date and after the Official Departure Date will be approximately €100 per day for a double room. You must notify the Organizing Committee of any early arrivals and/or late departures no later than August 31, 2006.
FLIGHT RECONFIRMATION To reconfirm your flight, please contact the Secretariat within 24-36 hours after your arrival. BODYWEIGHT CATEGORIES
National Federations will be permitted to enter a team of up to a maximum of eight (8) competitors, with no more than two (2) competitors in the same category. There is no "B" team permitted at these Championships, except for the host country. These "B" team athletes may compete for placings and awards; however, their placings will not be included in the "Best National Team Award". WEIGH-IN and REGISTRATION Weigh-in and Registration will take place at the Hotel Atom Ostrava. It is the responsibility of the chief delegate or team leader to make sure that all athletes are on time for the Weigh-in and Registration. If an athlete is late for the Weigh-in and Registration, that athlete will be disqualified and will have to pay all of his own expenses.
IFBB REGISTRATION FEE Each Official Participant (Athletes and Delegates, including delegates without competitors), must pay the IFBB Registration Fee of $100 (USD or equivalent Euro). This fee is payable to the IFBB upon arrival at the Official Hotel(s) in Ostrava. The IFBB Registration Fee is completely separate from the hotel security deposit.
SECRETARIAT The Organizing Committee will maintain a Secretariat in the lobby of the Hotel Atom from 10:00am, October 26, 2006 to 4:00pm, October 30, 2006. You may obtain information and assistance from the Secretariat. BACKSTAGE ACCESS/DRESSING ROOM ACCESS Access to the backstage and/or dressing room areas shall be strictly limited to essential personnel only. Coaches and trainers who assist athletes in the dressing room area must be of the same sex as the athlete they are assisting. CAMERA/VIDEOTAPE EQUIPMENT Camera and/or videotape equipment shall be strictly prohibited in the backstage and/or dressing room areas except when used by IFBB-authorized media persons and, in any event, these devices shall be strictly prohibited in the dressing room area. PARADE OF NATIONS The dress code for all Delegates and/or officials taking part in the Parade of Nations is the IFBB official uniform. The dress code for all athletes taking part in the Parade of Nations is posing attire. One (1) delegate and one (1) competitor per country must take part in the Parade of Nations. NATIONAL ANTHEM/NATIONAL FLAG All National Federations must bring with them to Ostrava the music of their National Anthem (shortened version only) on CD. This must be on a separate CD to any posing music. All National Federations must bring with them to Ostrava their National Flag. The flags must be manufactured of dense silk and must measure no more than 2.5 meters x 1.5 meters. *Note: For all European National Federations, the EBFF already has a copy of all National Anthems on CD. POSING MUSIC All posing music must be on CD only with the correct side indicated. The music must be at the start of the CD. Each competitor must affix his name on the CD for easy identification.
JUDGES In order to assist the IFBB Judges Committee in their selection of judges for this Championships, please forward your nomination for judges from your National Federation as soon as possible but no later than September 28, 2006 to: Rafael Santonja PLEASE DO NOT FAX YOUR NOMINATIONS TO IFBB HEADQUARTERS. The names of those judges submitted in advance will receive priority consideration. All international judges must bring their international judge’s cards to Ostrava.
GREEN CARDS Green cards, used to limit access to the Weigh-in and backstage area during the Prejudging and Finals, will be distributed at the Judges/Team Managers Meeting as follows: five (5) or more competitors - two (2) green cards DOPING CONTROLS Doping controls will be conducted by the IFBB Medical Commission pursuant to the IFBB Anti-Doping Rules, using the WADA accredited laboratory in Prague. In order to compete in the Championships, all competitors at the Weigh-in and Registration will be required to sign a Doping Control Consent & Waiver of Liability Form.
The IFBB is a Signatory to the WADA Code. Participating National Federations have a duty and an obligation to ensure that their National Team athletes are competing drug-free at IFBB international competitions.
VISAS A valid passport is required for entry into the Czech Republic. Please consult the Czech Embassy in your country to determine if you need a visa. An Official Letter of Invitation will be made available if required. TIME DIFFERENCE GMT +1 hour CURRENCY The national currency in the Czech Republic is the Czech Crown (Koruna, abbreviated Kč or CZK). One Euro is approximately equal to 30 CZK but the rates can fluctuate. All major credit cards are accepted in hotels, restaurants and most of the shops. CLIMATE During the month of October, the average temperature is 15° C. ELECTRICAL CURRENT 220 volts LANGUAGE The official language in the Czech Republic is Czech. English is spoken in hotels, restaurants, shopping centers and tourist areas. TRAINING FACILITY There is a fully-equipped training facility within the Official Hotel. MEDIA ACCREDITATION All media accreditation, accept local media, shall be controlled by the IFBB. All persons wishing to obtain media accreditation for this event must register with the IFBB by completing and signing an IFBB Media Accreditation Form, said form which must be remitted to the IFBB by e-mail at info@ifbb.com no later than September 26, 2006.
ATHLETES WITHOUT DELEGATES FAILURE TO HONOR FINAL ENTRY FORM DEADLINE Deadlines are set to assist the Organizer with arranging accommodations, meals, onsite transportation and other Championship activities. A failure to respect these deadlines is a breach of IFBB Rules. If a National Federation fails to respect the deadline written on the Final Entry Form, each “Official Participant” from that federation will be required to pay all of his or her own expenses, including accommodations, meals, onsite transportation, and access to the Prejudging, Finals and Farewell Banquet. MISREPRESENTATION Misrepresentation is a serious breach of the IFBB Code of Ethics and occurs when an “official” of a National Federation deliberately misrepresents the number of Athletes and Delegates so as to obtain free-of-charge accommodations, meals, onsite transportation, access to the Prejudging, Finals and Farewell Banquet, and other amenities at the expense of the Organizer. Part of this misrepresentation may be a false claim that a person is an Athlete only to have that so-called Athlete fail to officially register as a competitor at the Weigh-in or, once having officially registered, fail to compete. Any National Federation found guilty of misrepresentation will be immediately disqualified from the Championships and will be fined an amount equal to the Special Package Rate for each person involved. MEDICAL WITHDRAWAL Once officially registered, no Athlete may withdraw from competition without the prior approval of the IFBB Chief Judge. It is not acceptable for a National Federation to unilaterally withdraw an Athlete without the prior approval of the IFBB Chief Judge, who has the right to verify the reason for the withdrawal. Any National Federation that fails to seek the prior approval of the IFBB Chief Judge before withdrawing an Athlete shall, for that Athlete’s non-participation, be fined an amount equal to the Special Package Rate. ATTENDANCE AT THE IFBB INTERNATIONAL CONGRESS It is the duty and responsibility of each National Federation to ensure that it is represented at the IFBB International Congress meeting. All National Federations officially participating in the Championships must also attend the Congress, including National Federations with athletes and no delegates. In this case, the athlete must attend and represent his country at the Congress.
CORRESPONDENCE/CONTACT INFORMATION Please send all correspondence to: Czech Federation of Bodybuilding and Fitness Please copy all correspondence to: Dr. Rafael Santonja Phone: +34 91 535 2819 TENTATIVE SCHEDULE OF ACTIVITIES The following schedule of activities is tentative and is therefore subject to change. Please check regularly for updates:
PRELIMINARY ENTRY FORM The deadline date for the Preliminary Entry Form is August 28, 2006. National Federations must return the Preliminary Entry Form to the Organizing Committee as soon as possible but not later than deadline date, confirming your federation’s intent to participate. If at this time you do not know the actual names of the Official Participants (Athletes and Delegates, including judges), please indicate the total number of individuals from your National Federation who will participate in the Championships. FINAL ENTRY FORM The deadline date for the Final Entry Form is October 16, 2006. National Federations must submit the actual names of all Official Participants (Athletes by weight category and Delegates, including judges). You must also include flight arrival and departure information. In order to guarantee hotel accommodations for your team, the Final Entry Form must be returned not later than the deadline date. Your co-operation is essential to ensuring your accommodations at the hotel and adequate transportation for your team.
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
